Reservation Procedures for use of Council Camps and McFadden Cabin

 

Reservation Procedures for use of Council Camps and McFadden Cabin

A day-long or over night outing is an important step in the outdoor progression for girls. A full day at Camp Covington, Camp Marydale or Camp Whispering Pines can include: hikes; outdoor cooking; water activities; nature exploration; and evening campfires. At McFadden Cabin, the girls enjoy exploring nearby art exhibits, lagoons and ancient oak trees. All sites include: rakes, shovels, buckets, tables, benches, grills, and nearby water. Overnight service unit encampments and individual troop/group camping may take place any time, except during special programs. Campsites are often available after the initial processing dates. Fees are subject to
change.

For questions please contact the Business Services at (504) 733-8220.

How to register your space

1. Download the Troop Camp Reservation Request form or the SU Camp Reservation Request form, or pick up the appropriate form at the council offices. Fees and camp facilities can be downloaded here for Camp Covington and McFadden Cabin, Camp Marydale, or Camp Whispering Pines.


2. Complete the form with “three” camping date options. Obtain approval from Service Unit Administrator and Membership Executive, then submit form with deposit to Business Services.


3. Complete the form and include any copies of needed paperwork (i.e. CPR/FA, life guarding, Troop Camping/Outdoor training dates, etc.)


4. Have your Service Unit Administrator and Membership Executive sign form.


5. Mail completed form to the address on the form or fax in — Please note form will not be processed if received without your approval signatures.


6. Business Services will mail confirmation to you within 5 – 7 days of receipt of approved Camp Reservation Request form.

Important Notes


• The troop must be registered for the fall in order to reserve a site in the fall.

• Don’t know who your Membership Executive is? Ask your Service Unit Administrator or click here for the staff directory.


• When multiple troops share a unit, each troop completes a camp reservation form.


• Troops may share an outdoor trained leader, but each troop must have their own first aider.


• The outdoor leader must have completed appropriate training prior to approval. The trained outdoor leader must be identified on the reservation form.


• Boys, tagalongs, etc. are not allowed except during family camping.


• A $25 nonrefundable deposit for troops or $100 nonrefundable deposit for service unit encampment is required and must accompany the Camp Reservation Request form. Your
reservation form will not be processed if the non-refundable deposit does not accompany form.


• If program activities are requested schedule will be given three – five days prior to your camping date.


• Damage to any program equipment or camping facilities will result in troops being charged a fee to replace or fix the items.


• McFadden cabin requires an additional $25 key deposit. Key deposit will be returned when the key is received by the office.


• PHONE RESERVATIONS ARE NOT ACCEPTED.

Questions/Camp Availability?


For questions please contact the Business Services at (504) 733-8220.

** Important Note** - The Business Services will not pencil in or hold dates or lodging facilities without an approved camping reservation request form with signature from your Service Unit Administrator and Membership Executive.

Frequently asked camping questions:

We have a member that has physical limitations. Are their facilities available?

If a member of your troop has physical limitations, be sure to describe the needs on the Camp Reservation Request form.

When do we pay our camp fees?


The $25 nonrefundable deposit for troops and $100 nonrefundable deposit for service unit encampments must accompany the Camp Reservation Request form. To use McFadden Cabin an additional $25 key deposit is required when picking up the key from the council headquarters in Jefferson. The balance of the camp fee is due to the council office four weeks prior to the camping event. If the remaining balance is not in the council office four weeks in advance, the troop will forfeit the reservation to a standby troop.

What is the refund policy?


The non-refundable deposit is only refunded when there is no space available. The balance of the camp fee is refundable only if a standby troop uses the site or a written request is sent 2-weeks prior to the campout. Requests for refunds must be made in writing to: Attention: Business Services, Girl Scouts Louisiana East; 841 S. Clearview Parkway; New Orleans, LA 70121-3119. Full refunds are only given when the council officially cancels camping on that date. If weather does not warrant a cancellation, no refunds will be given. Camp is not cancelled due to rain or cold weather.

Would we have to share our unit?

To maximize the use of bed space, more than one troop/group may be placed in your unit to fill the site to the maximum capacity. If this is the case, you will be notified who you will be sharing the unit with before the camping date. It is highly recommended that troops/groups contact one another prior to the weekend to make program arrangements, schedule cooking times, plan campfires, organize cleaning schedules, etc.