- Families & Volunteers
Girl Scout volunteers that have successfully completed the application process and have been approved by the council to become a Troop Leader (i.e. 01) are given online access to their troops. Troop Leaders can access their troops by clicking the “My Troops” menu. There is no limit to the number of Troop Leaders a troop can have.
Troop Leaders are able to register current troop members as members for next year and keep member information up-to-date. Leaders can email troop members and print membership cards. Leaders are able to see all meeting registrations associated with their troop members under “Troop Events,” and all the orders that they have placed for troop members under “Troop Order History.” Leaders also can update troop meeting information any time under “Troop Meeting Information.”
Leaders are able to add new girl and adult members to their troops. You will know whether this functionality has been turned on if the Add a Girl Member and Add an Adult Member links are visible under “My Troops” online.
In order to view a troop online, a leader must hold a position of “01 – Leader/Advisor” in the troop, and the Status of the position must be “Active.”
Most leaders self-report the positions they will hold during member registration. If they registered online, these positions will reflect a Status of “Pending” or “In Process” until the council has approved them. If the leader’s “01” appointment has been approved. After the Status has been changed to “Active” the leader will be able to manage the troop online.
From the Troop Roster, select the boxes next to the members you want to re-register. Then from the “I want to” drop-down box, choose “Purchase Girl Scouts Membership(s)” and click “Go.” The membership registration wizard launches and will guide you through the registration process.
From the Troop Roster, select the boxes next to the members for whom you want to print membership cards. Then from the “I want to” drop-down box, choose “Print membership cards” and click “Go.” A pop-up displays with membership cards to print. From the pop-up, click the “Print” button to print the cards.
Please note that multiple membership cards can be printed on a single page with the new online registration site.
From the Troop Roster, select the boxes next to the members you want to email. If you would like an email receipt of the message, select your record as well so that your email address is added to the “Bcc” field. Then from the “I want to” drop-down box, choose “Send Email to Members” and click “Go.” The Send Email page opens. After entering a subject and message, click “Send Email” to send the message. An email will be sent to the selected members of your troop.
Leaders can add new girl and adult members to their troops if the council has turned on this functionality. If this functionality has been turned on, the “Add a Girl Member” and “Add an Adult” member links will display in the Troop Roster. Leaders should click one of these links to register girl and adult members who are new to Girl Scouts.
Troop Meeting Information is managed differently in the new system. In the new system, a leader automatically will be prompted to update troop meeting information if no troop meeting record exists for the year and there is at least one member registered to the troop.
The request to update troop meeting information displays immediately when the leader logs in and looks like the screenshot below:
As you can see, Grade Level is the only required piece of information necessary to save a troop meeting record. Upon saving the form above, a troop meeting record is created for the membership year, with an Effective Begin Date of 10/1.
After creating the initial record, leaders can update troop meeting information any time from “My Troops” by clicking the “Troop Meeting Information” link and then choosing “Edit.”
The system will prompt the current “01” of the troop to provide troop meeting information for the upcoming year as long as one member is registered for the upcoming year, please update the Grade Level and save the record. The leader for the upcoming year will be able to update troop meeting information herself as of 10/1 of the upcoming year.
School and school grade cannot be updated outside of member registration. Grade and school must be updated in the back office only, contact the help desk.
This only applies to councils that have turned on the Add a Girl Member and Add an Adult Member functionality in Troop Management. If a leader adds a new girl or a new adult member from troop management, each new member will display a position of “Unregistered” in addition to her actual position(s) for next year. The “Unregistered” position will fall off the troop record at midnight the next business day.
If, however, only the “Unregistered” position displays for the member, the leader should take action. The presence of an “Unregistered” position in the absence of any additional positions means that the leader did not finish the transaction online. Likely these registrations are sitting in the troop’s shopping cart and she still needs to check out and pay for them. If the leader fails to do this in the next 24 hours, these members will fall off the troop roster and the leader will have to add them from scratch.
Members will “fall off” the troop roster at 12:00 am on September 30 of the membership year. Leaders should process all membership renewals by 11:59 (Eastern Time) September 29. Family Managers will still be able to reregister family members from “My Family” on September 30.
Help Desk - firstname.lastname@example.org or 504-575-4104, 8:30 a.m. to 4:30 p.m. M-F
Girl Scouts Louisiana East - 800-644-7571, 504-733-8220, 225-927-8946, 8:30 a.m. to 4:30 p.m. M-F